Tag: Meeting

Creating a Breakout Room on Teams

Microsoft Teams allows the user to create breakout rooms within the meeting. Follow these simple steps below to create the breakout room:

  • Enter the Teams Meeting that you have set up and Select Rooms
Selection of Teams Rooms
  • Choose the number of rooms you want to create drop down: this example is 2
Breakout Rooms Picture
  • Then under the Assign Participants option box:
  • Select Automatically assign people to each room for random groups
  • Select Manually assign people to room for familiarity
  • Click on the ‘Create Rooms’ tab and the breakout rooms are all set
Create Room option button
Click on Create Rooms for Breakout Rooms in Meeting

Scheduling a Virtual Classroom Meeting and Launching Bongo

The directions below demonstrate how to schedule and launch a Virtual Classroom Bongo session for your students in D2L.

To watch a recorded webinar on using Virtual Classroom, visit this site: https://www.youtube.com/watch?v=sjFULR9KNvA.

To attend a live online webinar, visit the Training Calendar above to register for a Virtual Classroom session.

Setting up a meeting:

1. Click on Virtual Classroom in the header of your D2L course home screen.

2. Click on the Plus sign  located in the lower right corner of the screen.

3. This brings up a new window where you will enter your meeting information.

4. You can select “Repeat weekly for” in order to create multiple meetings for the semester

5. Further down in that window you have other options to select such as

  • Publish recorded meeting
    • Makes meeting recordings visible in the Virtual Classroom.
  • Allow external participants
    • Creates a link you can share with those outside the class.
  • Invite entire class
    • Will allow all students to see the meeting in the Virtual Classroom.

6. Select “SAVE”.  Your scheduled meetings will now appear under “Active Meetings”.

Starting a Scheduled Meeting

1. Find the meeting in the “Active Meetings” of the Virtual Classroom.

2. Click on the three dots under Actions and select “Launch”.

3. On the next screen select “JOIN”.

4. Select how you want to join the audio.

5. Make sure to allow BONGO to use your microphone.

6. Here is what the active meeting screen will look like.

Sharing Your Webcam

1. At the bottom of the active meeting screen, click on  to share webcam.

2. Allow BONGO to use your camera.

3. Select the camera and click “Start Sharing”.

Sharing Your Screen

1. At the bottom of the active meeting screen, click the small screen icon to share your screen.

2. Next, choose what you want to share.

  • Entire Screen
    • Your full desktop
  • Window
    • A program such as Word or PowerPoint
  • Web Browser Tab
    • An open browser tab (Chrome in the example below)

3. To stop sharing click on the screen button.         

Participant List and Chat Tool

1. Access the participants by selecting the Participants tab.

2. Access the chat tool by selecting this tab.

Adjusting Settings and Ending a Meeting

1. Click on the three dots located in the top right corner of the meeting screen.

2. Several options are available as shown below.

3. Click on “Settings” to adjust items such as….


4. Click the End Meeting icon to end the class session for everyone.

Getting Started with Bongo

Bongo provides much more than an integrated virtual classroom within D2L Brightspace. With video assignments, you can engage students in a whole new form of virtual assessment. Be sure to check out Question & Answer and Interactive Video assignments.


Join Jamie Welling and the team for step-by-step instruction on getting started with Bongo.


Learn about Bongo and hear from our panelist Amy Kelley, Michael Wilson, and Steve Vivian along with our host Jamie Welling all who are actively using Bongo.


Video Overview – We have the premium version so our meeting time has been increased from 60 minutes to 240 minutes.

Virtual Video Training with Bongo with D2L – January 6, 2021

Add a Video Assignment in D2L Brightspace

Getting Started with Virtual Classroom

Virtual Classroom and Video Assignments – Learner Guide

Virtual Classroom and Video Assignments – Instructor Guide

Bongo Support Page

Bongo Knowledge Base


  • Bongo is a web-based solution. There is no software to download.
  • Bongo is completely integrated with D2L, there is no need to create an account with Bongo.
  • We have the premium version so our meeting time has been increased from 60 minutes to 240 minutes.
  • When you schedule a Virtual Classroom session it will automatically be added to the student’s calendar.
  • Virtual Classroom recordings can be added to your course content automatically.
  • Virtual backgrounds are unfortunately not available in Bongo at this time.
  • Virtual Classroom and meeting recordings are available to students through the D2L Brightspace Pulse app.
  • The digital whiteboard can be enlarged.
  • If you choose automatic recording, the recording will begin automatically at the scheduled meeting time and stop when the meeting ends. You will not be able to start and stop the recording unless you choose the manual mode.
  • Instructors will be able to access a scheduled meeting 10 minutes before it starts. Students will gain access at the scheduled meeting start time.
  • The length of time you schedule for a meeting is a hard time and the meeting will end automatically when time is up. You will receive a count down.
  • Breakout rooms are not recorded.
  • A video assignment will not appear in the D2L Grade Book until the first assignment is graded. There is no need to manually create the assignment.
  • Audio from videos isn’t sharable from an external source (YouTube, etc.). Available options are the instructor’s use of an external microphone, posting the link to the course in advance like pre-reading, sharing the video link in the chat at the appropriate time during the class, and allowing students a certain period to view it.
  • Bongo’s default view is Presentation view. To view more students cameras, you can toggle to Large Gallery view under settings.