Tips for creating a Bongo meeting for an individual student or small group.
Author: Lisa Miller (Page 4 of 4)
Thank you for supporting the Dual Credit Program with South Suburban College and your high school.
Access
We will be using D2L Brightspace this semester as our learning management system (LMS).
Links to D2L Brightspace, Office 365, SSC Self-Service, and Employee email are available in the footer of every www.ssc.edu webpage under the Self-Service heading. You can also bookmark these tools (Example: D2L = https://d2l.ssc.edu/).
Multi-Factor Authentication
Multi-Factor Authentication is now required for SSC cloud-based services like Office 365, and D2L Brightspace. What is MFA and why is it important? Multi-Factor Authentication enhances our cyber security by requiring users to identify themselves by more than a username and password (which can be stolen). MFA requires an additional verification code sent by via email, SMS or to a mobile app (Microsoft Authenticator). You will have a choice of secondary authentication method.
Set Up Your Multi-Factor Authentication (MFA) Now
Create or Recover Your Passphrase and Hint
Each instructor will create their own SSC passphrase to use with their network account, as well as, a hint in case the passphrase is forgotten. For security reasons, you will work directly with Network Systems. Please contact Donna Martin at 708-596-2000, extension 2670 to set or recovery your passphrase and hint.
If Donna is not available, please leave a voicemail message with your name, phone number, and the best times to return your call.
Here are some passphrase examples :
| Passphrase | Sentence used | Hint |
| IHav3aMast3rsFromABC | I Have a Master’s From ABC | Degree earned |
| MyDogsNameisSklppy | My Dog’s Name is Skippy | Pet’s name |
| can2wrongsmakeaRight | can 2 wrongs make a Right | Two negatives |
Our system has restrictions on acceptable passphrases. Please adhere to these rules in order for your passphrase to be processed:
• Must be at least 14 characters in length
• Must contain at least one uppercase letter
• Must contain at least one lowercase letter
• Must contain at least one but no more than two numbers
• Must NOT contain a number in the first or last position of the passphrase
• Must NOT contain any special characters
• Must NOT contain any spaces between characters
When are Grades Due?
| Last Date to Submit Registration forms | Last Date to Drop | Last Day to enter Attendance Verification | Last Day to Enter Midterm/Active Pursuit | *Last Date to Withdraw | Last Date to Enter Final Grade |
| 08/25/2023 | 09/01/2023 | 09/01/2023 | 10/17/2023 | 11/27/2023 | 01/10/2023 |
How Do I:
If you need help with D2L please email ssconline@ssc.edu.
Entering Attendance Verification in D2L
Entering Active Pursuit and Midterms in D2L
Access my SSC email
Visit https://www.office.com/ using your SSC email address as your username regular SSC Network Passphrase to access Outlook through Office 365.
A fully automated proctoring solution integrated with D2L that uses a student’s webcam to record and analyze student exam sessions.
Overview Video / What is Respondus?
Join Kimberly Marks as she walks us through the process she uses to set up Respondus Monitor and LockDown Browser for her course assessments.
TLC Workshop – April 22, 2021 / Kim Marks shares her experience with Jamie Welling using Respondus Lockdown Browser and Monitor to proctor her exams online.
Resources
Rapid rollout for instructors: https://web.respondus.com/rapid-rollout-instructors/
Weekly training webinars: https://web.respondus.com/webinars/
Guides for Faculty and Students (including information to add to your syllabus): https://web.respondus.com/he/monitor/resources/
Using Respondus Monitor for Pearson MyLab: https://web.respondus.com/pearson-mylab/
Technical Support: https://support.respondus.com/
PRO TIPS
- Respondus is not compatible with tablets (other then iPads), cell phones or Chromebooks. Our web analytics tell us that 50% of our students are accessing our web resources with one of these devices.
- Students with screen readers and other web accessibility software will also more than likely have compatibility issues.
- Students are required to have a webcam and compatible device for Respondus to work. Workstations have been set up in the computer lab (Fish Bowl) at the South Holland campus and in the Computer Lab at the Oak Forest campus for student use.
Cengage Learning now provides integration with your D2L BrightSpace course. This enables instructors to add Cengage Learning MindTap content to their courses, synchronize scores, and eliminate multiple logins for students.
Live Virtual Video Training / 12-16-2020
Resources
Our D2L Subscription training provides you unlimited access to on-demand and live D2L sessions. It allows convenient access anytime, anywhere.
How to Register
- Create a Brightspace Community account at https://community.d2l.com/brightspace. Be sure to use your SSC email address as a part of the account creation process. Please choose the password recovery option to reset the password.
- Check your inbox for an email from Brightspace Community and follow the directions to complete your account setup (check your spam or junk folder if you did not receive an email).
- Log into the Brightspace Community at https://community.brightspace.com/s/.
- Click on Subscription Training in the navigation bar.
Then click Subscription Training (for licensed clients)
- From the playlist drop-down in the upper right hand corner, select “Beginner Learning Environment for HE”. Click on the first module in the blue film strip (Introduction to Learning Environment) to begin.
Feel free to register for other advanced D2L courses after completing the Beginner course.
- Setup your Content Modules
- How do you want to organize content for students?
- How will students find course materials, assignments, quizzes?
- Add materials to your Content Modules
- Upload/Create OR Existing Activities
- Build one module to get a feel for the process
- Setup Virtual Classroom Sessions
Pairing Pearson MyLab, Mastering or Revel with D2L Brightspace provides a seamless experience for students. With a few clicks you are able to integrate your grade books and assignments like a pro.
SSC Migrated from LTI 1.1 to LTI 1.3 on August 2, 2023. This changed the Pearson Pairing Process below.
Training and Support for MyLab and Modified Mastering
Training and Support for Revel
Additional Training Resources from Pearson
For additional training and recorded webinars that are course and product specific, please visit Pearson Just-In-Time Training.
Technical Support
- Most student issues can be resolved by clearing cache. Click here for more information
- Contact Pearson Support @ https://support.pearson.com/getsupport/s/educators
Need additional help? Contact William Cagnassola, our Pearson Sales Representative, at (317) 306-6820 or email customersuccess@pearson.com.
Updated: August 7, 2023
Bongo provides much more than an integrated virtual classroom within D2L Brightspace. With video assignments, you can engage students in a whole new form of virtual assessment. Be sure to check out Question & Answer and Interactive Video assignments.
TLC WORKSHOP GETTING STARTED WITH BONGO – MAY 5, 2021
Join Jamie Welling and the team for step-by-step instruction on getting started with Bongo.
FACULTY ROUNDTABLE – APRIL 13, 2020
Learn about Bongo and hear from our panelist Amy Kelley, Michael Wilson, and Steve Vivian along with our host Jamie Welling all who are actively using Bongo.
CHECK OUT THIS GREAT TRAINING RESOURCES!
Video Overview – We have the premium version so our meeting time has been increased from 60 minutes to 240 minutes.
Virtual Video Training with Bongo with D2L – January 6, 2021
Add a Video Assignment in D2L Brightspace
Getting Started with Virtual Classroom
Virtual Classroom and Video Assignments – Learner Guide
Virtual Classroom and Video Assignments – Instructor Guide
BONGO PRO TIPS:
- Bongo is a web-based solution. There is no software to download.
- Bongo is completely integrated with D2L, there is no need to create an account with Bongo.
- We have the premium version so our meeting time has been increased from 60 minutes to 240 minutes.
- When you schedule a Virtual Classroom session it will automatically be added to the student’s calendar.
- Virtual Classroom recordings can be added to your course content automatically.
- Virtual backgrounds are unfortunately not available in Bongo at this time.
- Virtual Classroom and meeting recordings are available to students through the D2L Brightspace Pulse app.
- The digital whiteboard can be enlarged.
- If you choose automatic recording, the recording will begin automatically at the scheduled meeting time and stop when the meeting ends. You will not be able to start and stop the recording unless you choose the manual mode.
- Instructors will be able to access a scheduled meeting 10 minutes before it starts. Students will gain access at the scheduled meeting start time.
- The length of time you schedule for a meeting is a hard time and the meeting will end automatically when time is up. You will receive a count down.
- Breakout rooms are not recorded.
- A video assignment will not appear in the D2L Grade Book until the first assignment is graded. There is no need to manually create the assignment.
- Audio from videos isn’t sharable from an external source (YouTube, etc.). Available options are the instructor’s use of an external microphone, posting the link to the course in advance like pre-reading, sharing the video link in the chat at the appropriate time during the class, and allowing students a certain period to view it.
- Bongo’s default view is Presentation view. To view more students cameras, you can toggle to Large Gallery view under settings.
This data is entered incorrectly more than any other required data. DO NOT ENTER ATTENDANCE VERIFICATION DATA IN FINAL GRADES TAB. If you enter data into the Final Grade Tab by mistake you maybe required to submit a paper Change of Grade form for each individual student. This creates a lot of extra work for you, your Dean, and the Registration team.
As an instructor, it is important that you enter data for each of your students in each of your courses. This information must be submitted to Ellucian Colleague through D2L Brightspace. Data is due on different dates and it MUST BE SUBMITTED ON TIME. Failure to do so impacts South Suburban College financially. If you are uncertain about a deadline for a particular course, please contact your department secretary or Dean. It is your responsibility to know the calendar for your course.
Submitting Attendance Verification
While it isn’t necessary for you to submit daily attendance to the College for your course, it is necessary that you submit an Attendance Verification for each student. Attendance Verification simply lets us know that a student has attended class within the first few meetings of the course and helps set the student up for a successful semester. An “S” (satisfactory) or “NS” (not satisfactory) is to be entered into the “Override Grade” field on the Midterm Grade 3 screen. If a student has not attended your course by the data deadline, that student should be issued an “NS” and the “Never Attended” box should be checked on the Midterm Grade 3 screen. Waiting to check the “Never Attended” box until a later time can have negative consequences on a student’s financial aid.
When the “Never Attended” box is check, students receive a notice that they have 3 days to contact the instructor or Registration to notify them that an error has been made. At the end of the three day period, the student will be dropped from the course. Do not wait until MIDTERM to mark a student as NEVER ATTENDED. It hurts the student in the long run. It is always possible to re-admit a student if they were dropped in error or in working with your dean an exception needs to be made.
STEPS TO ENTERING ATTENDANCE VERIFICATION
- Choose GRADES from the D2L NAV BAR.
2. If you are not using the grade book in D2L choose ENTER GRADES to access the EXPORT TO SIS option. If are using the D2L grade book you will immediately see the EXPORT TO SIS option here.
3. Choose MIDTERM 3 from the grade type drop-down menu. By default, the menu is set to FINAL GRADES.
NOTE: This data is entered incorrectly more than any other required data. DO NOT ENTER ATTENDANCE VERIFICATION DATA IN FINAL GRADES TAB. If you enter data into the Final Grade Tab by mistake you will be required to submit a paper Change of Grade form for each student individually. This creates a lot of extra work for you, your dean and the Registration team. Be sure to use only CAPITAL LETTERS.
4. Enter either a capital S or NS into the OVERRIDE GRADE field for each student enrolled.
5. If you are issuing an NS for a student for ATTENDANCE VERIFICATION you should also be checking the “NEVER ATTENDED” box for that student.
6. Be sure to verify there is a CHECK MARK in the box to the left of every student’s name you wish to export. Failure to check the box will result in that student being excluded from the export to ELLUCIAN COLLEAGUE and your data will not be transmitted.
7. Click EXPORT on the bottom left-hand side of the screen.
8. Review the export results of the submissions for each student by scrolling to the right If you receive an error other than STUDENT IS NOT ACTIVE IN THE SECTION, try submitting the data a second time. Don’t forget to add a CHECK-MARK next to the student’s name you wish to export again. If the process fails a second time, please email ssconline@ssc.edu. An error of STUDENT IS NOT ACTIVE IN THE SECTION requires no further action and is an indication that the student has dropped the course. It is okay to skip this student in the future.
9. If your course is cross-listed, change the section using the drop-down listing the other courses and repeat the steps for each cross-listed section.
NOTE: Students will be able to see the information you submit through the EXPORT TO SIS in SSC Self-Service.