Accept the short user disclaimer by clicking the I agree checkbox and then clicking Accept:
Select three (3) security questions and give an answer for each one. These questions and answers will be used in the future if you ever need to recover your student password.
After completing the questions and answers you will be successfully enrolled in the Password Self-Service Portal.
Once you have successfully enrolled you can change your password at any time.
After registering you can use a mobile app to manage your student password. Instructions on where to download the app as well as how to configure it can be found by clicking the Mobile Access button on the screen.
There’s an app for that!
Don’t Know Your Password and Haven’t Enrolled in the Password Self-Service Portal?
You can receive your password by visiting the Office of Admissions (Rm 2348) on the main campus with a valid photo ID. If you have a secondary email address on file with the college you can just call the Office of Admissions (708-210-5718) with your username or student ID number to have your password sent to this secondary address. You can also use the legacy online resend password form. An email will then be sent to the secondary email address on file.
As an instructor, it is important that you enter data for each of your students in each of your courses. This information must be submitted to Ellucian Colleague through D2L Brightspace. This data is due on different dates and it MUST BE SUBMITTED ON TIME. Failure to do so impacts South Suburban College financially. If you are uncertain about a deadline for a particular course, please contact your department secretary or dean. It is your responsibility to know the calendar for your course.
Submitting Final Grades
While it isn’t necessary for you to submit daily attendance to the College for your course, it is necessary that you let us know if a student has stopped attending your course by entering the LAST ATTENDANCE DATE. It is not necessary to enter a LAST ATTENDANCE DATE for student that attend your course regularly. This data must be submitted by the deadline. The “Never Attended” box should only be checked at 10th Day when Attendance Verification is submitted. Submitting “Never Attended” at the end of the semester can have negative consequences on a student’s financial aid.
STEPS TO ENTER FINAL GRADES
1. Choose GRADES from the D2L NAV BAR.
2. If you are not using the grade book in D2L choose ENTER GRADES to access the EXPORT TO SIS option. If are using the D2L grade book you will immediately see the EXPORT TO SIS option here.
3. Choose FINAL GRADE from the grade type drop-down menu. By default, the menu is set to Final Grades.
NOTE: BE SURE TO ENTER FINAL GRADE DATA IN FINAL GRADES. Be sure to use only CAPITAL LETTERS. If you accidentally submitted data in this field earlier in the semester the only way to clear that data from Colleague is to submit a paper Change of Grade form for each student impacted.
4. Enter the final grades into the OVERRIDE GRADE field for each student enrolled.
5. Be sure to verify there is a CHECK MARK in the box to the left of every student’s name you wish to export. Failure to check the box will result in that student being excluded from the export to ELLUCIAN COLLEAGUE and your data will not be transmitted.
6. Click EXPORT on the bottom left-hand side of the screen.
7. Review the export results of the submissions for each student by scrolling to the far right column. If you receive an error other than STUDENT IS NOT ACTIVE IN THE SECTION, try submitting the data a second time. Don’t forget to add a CHECK MARK next to the student’s name you wish to export again. If the process fails a second time, please email ssconline@ssc.edu. An error of STUDENT IS NOT ACTIVE IN THE SECTION requires no further action and is an indication that the student has dropped the course. It is okay to skip this student in the future.
Always check for errors. They will display immediately after the export is complete.
8. If your course is cross-listed change the section using the drop-down listing the other courses and repeat the steps for each cross-listed section.
You must select and export section individual to submit data.
NOTE: Students will only be able to see the information you submit through the EXPORT TO SIS in SSC Self-Service unless you build this information into your regular D2L grade book.
As an instructor, it is important that you enter data for each of your students in each of your courses. This information must be submitted to Ellucian Colleague through D2L Brightspace. This data is due on different dates and it MUST BE SUBMITTED ON TIME. Failure to do so impacts South Suburban College financially. If you are uncertain about a deadline for a particular course, please contact your department secretary or dean. It is your responsibility to know the calendar for your course.
Submitting Active Pursuit and Midterm Grades
While it isn’t necessary for you to submit daily attendance to the College for your course, it is necessary that you submit Active Pursuit data for each student. Active Pursuit simply lets us know that a student is still attending class. An “S” (satisfactory) or “NS” (not satisfactory) is to be entered into the “Override Grade” field on the Midterm Grade 2 screen. If a student has stopped attending your course by the deadline, that student should be issued an “NS” and as well as their LAST ATTENDANCE DATE should entered on the Midterm Grade 2 screen. This data must be submitted by the deadline. The “Never Attended” box should only be checked at 10th Day when Attendance Verification is submitted. Submitting “Never Attended” at Midterm can have negative consequences on a student’s financial aid.
STEPS TO ENTER ACTIVE PURSUIT
1. Choose GRADES from the D2L NAV BAR.
2. If you are not using the grade book in D2L choose ENTER GRADES to access the EXPORT TO SIS option. If are using the D2L grade book you will immediately see the EXPORT TO SIS option here.
3. Choose Midterm 2 from the grade type drop-down menu. By default, the menu is set to Final Grades.
NOTE: DO NOT ENTER ACTIVE PURSUIT DATA IN FINAL GRADES.If you enter data into the Final Grade Tab by mistake you will be required to submit a paper Change of Grade form for each student individually. This creates a lot of extra work for you, your dean and the Registration team.Be sure to use only CAPITAL LETTERS.
4. Enter either an S or NS into the OVERRIDE GRADE field for each student enrolled. If you are entering an NS for a student please also enter their LAST ATTENDANCE DATE.
5. Be sure to verify there is a CHECK MARK in the box to the left of every student’s name you wish to export. Failure to check the box will result in that student being excluded from the export to ELLUCIAN COLLEAGUE and your data will not be transmitted.
6. Click EXPORT on the bottom left-hand side of the screen.
7. Review the export results of the submissions for each student by scrolling to the far right column. If you receive an error other than STUDENT IS NOT ACTIVE IN THE SECTION, try submitting the data a second time. Don’t forget to add a CHECK-MARK next to the student’s name you wish to export again. If the process fails a second time, please email ssconline@ssc.edu. An error of STUDENT IS NOT ACTIVE IN THE SECTION requires no further action and is an indication that the student has dropped the course. It is okay to skip this student in the future.
Click this floating arrow to scroll right and verify the status of your export.
Always check for error. They will display immediately after the export is complete.
8. If your course is cross-listed change the section using the drop-down listing the other courses and repeat the steps for each cross-listed section.
You must select and export each section individually to submit data.
STEPS TO ENTERING MIDTERM GRADES
NOTE: DO NOT ENTER MIDTERM DATA IN FINAL GRADES. If you enter data into the Final Grade Tab by mistake you will be required to submit a paper Change of Grade form for each student individually. This creates a lot of extra work for you, your dean and the Registration team.Be sure to use only CAPITAL LETTERS.
1. Choose Midterm 1 from the grade type drop-down menu. By default, the menu is set to Final Grades.
2. Enter your midterm grades into the OVERRIDE GRADE field for each student enrolled.
3. Be sure to verify there is a CHECK -MARK in the box to the left of every student’s name you wish to export. Failure to check the box will result in that student being excluded from the export to ELLUCIAN COLLEAGUE and your data will not be transmitted.
4. Click EXPORT on the bottom left-hand side of the screen.
5. Review the export results of the submissions for each student by scrolling right to the last column. If you receive an error other than STUDENT IS NOT ACTIVE IN THE SECTION, try submitting the data a second time. Don’t forget to add a CHECK-MARK next to the student’s name you wish to export again. If the process fails a second time, please email ssconline@ssc.edu. An error of STUDENT IS NOT ACTIVE IN THE SECTION requires no further action and is an indication that the student has dropped the course. It is okay to skip this student in the future.
Click this floating arrow to scroll right and verify the status of your export.
Always check for errors. They will display immediately after the export is complete.
6. If your course is cross-listed change the section using the drop-down listing the other courses and repeat the steps for each cross-listed section.
You must select and export each section individually to submit data.
NOTE: Students will only be able to see the information you submit through the EXPORT TO SIS in SSC Self-Service unless you build this information into your regular D2L grade book.
Step 2: Once in Self-Service, you have several options. Click “Student Planning”
Step 3: Click option 1, “Go to My Progress” to view your academic progress in your degree, determine which courses are still remaining, and search for courses.
Step 4: View of program progress and requirements page. Click on each course that you would like to plan.
Step 5: Once a course is selected click “Add Course to Plan”
Step 6 & 7: You must “Select a term” that you intend to take the selected course. Then hit “Add Course to Plan.” This will add the course to your timeline.
Step 8: Repeat steps 4-7 until all remaining required courses have been added to your plan.
Step 9: Proceed to “Timeline” to review your courses.
Step 10: Your timeline can be viewed by selecting “Student Planning,” then “Plan and Schedule,” then “Timeline”.
Step 11: When your degree plan planned courses) is ready for review by the counselor, send an email to counselingcenterquestions@ssc.edu and place “Degree Audit” in the subject line, or contact SSC’s Counseling center at (708) 596-2000 Ext. 5724 and let them know that you are ready for the counselor to review your plan or Degree Audit.
NOTE: This does not mean that you are registered for classes.
Please proceed to the next steps to determine how to plan a specific section of a course and register.
Step 12: From the Student Planning overview screen, select option 2: “Plan and schedule.”
Step 13: View available course sections by clicking “View other sections.” Use the arrows under that link to see more options. Each section block lists the course date and time, available seats, and the instructor.
Step 14: Once you find the section you wish to register for, you can click either the box in the section list (left side), or the calendar planner (right side).
Once you select the section, a pop-up box will open. Click “Add Section”
Step 15: Once you add the section, that course will stay on your weekly calendar so you can continue to build your schedule. The planned/selected section will show up in YELLOW.
Step 16: Repeat steps 13-15 until you have a complete schedule. Choose the schedule that best fits your needs. You are almost finished, but you are not registered, yet!
Step 17: Once you have chosen a section for each class, review your schedule one last time. Online classes will be listed at the bottom. You can remove sections by clicking the circled X in each section box.
Step 18: When your schedule is complete, click the “Register Now” button in the top right corner. This box will turn BLUE and you will be able to click when registration is open.
The yellow boxes will turn green when you have registered.
FINAL STEPS:
If any of the sections remain yellow or have a red outline (meaning there are no seats available), you will need to click the circled X in that box and find another section. Make sure each section you try to register for has available seats and is not full.
Any notifications about registration holds, business office holds, parking fines, or prerequisite issues will pop up in the top right corner of the screen. If this happens, you will need to contact your advisor.
